Hello,

You will find in these folders the entire content and documents for the website and the documents for the registration of participants relating to the ACA'2009, conference held in Montréal in 2009. 

Some of the documents are plain html files, using as little as possible complicated coding. Other pages, which would interact with the database (like the registration page, the list of accepted talks etc.) were done with programming *.asp pages. I have not cleaned up this code and this is not very efficient programming (I had no technical help and I usually don't do programming so I only made what I could for it to work...)

The final version of the website is still online at this address: http://aca2009.etsmtl.ca/ 
I have not included the photos in the present zip files. 

The main access is with the index.html file in the ACA2009 folder.

The submission of proposals for the conference was managed by each session's organizers or chairs. But, to coordonate the overall conference, each accepted proposal or talk was entered in our database using this page:
 ...aca2009dev/admin/proposal/Proposition_en.html.

In the aca2009dev folder, you will find the files used to show on the website the list of registered delegates and the list of accepted talks. In the aca2009dev/admin folder you will find files used to manage, via a web interface, the information in the database regarding delegates and accepted talks. This was done via the web but with an autorized access only. The aca2009dev/admin/proposal/LstProposition.asp page was used by myself to manage the database for all the information about the proposal including when came time to construct the final scedule and assigning dates, time and room number to each proposal. The  aca2009dev/admin/register/LstRegister.asp page would manage the information about the delegates. We could this way keep track of some information (who has paid, food allegy etc.)

In the register folder, you will find the pages for on-line registration which were, for the time of the conference, on a secure part of a webserver in our university, so participants would feel secure in giving their credit card information online. But we did not have a transactional site. The majority of people registering gave online information with credit card number to pay registration fees and we manually made the payment by phone after receiving the information. Credit card is by far the best way to have delegates pay the registration fees.
 
You will also find a copy of the database used (called base-aca2009.mdb) in the "admin" folder. This database contains personnal information on the participants and should be considered with great care; I send it to you only to illustrate how we worked. In order to work properly, your technicians will have to link on your webserver this database with the name used in the programming of the *.asp pages. 

Some information has changed in time. For example, registration fees would change (standard or late...) meaning we had to change this information on the website. I'm sending you only the final version of the ACA'2009 website.

Don't hesitate to use whatever you want in these documents or web pages. You can always contact me at anytime if you need help or if you want more information. Organizing a conference like this is a lot of very interesting work but do use all the help you can get, and talking to people who have done it before can be very useful. I will be glad to help or give you advice if needed.

A final note: I'm sending all this information for the sole purpose of helping you with the organisation of the ACA'2010 conference. Any other use of this information should be cleared by me beforehand.

Have a nice day.
Gilles

PS: sorry about the quality of english language I use (I do my best...), but I suspect you wouldn't be happy if I wrote to you in french...

Gilles Picard
École de technologie supérieure
514 396-8500
gilles.picard@etsmtl.ca